The Clegg Gifford Complaints Procedure
We aim to provide the highest service standards at all times however, if for any reason you are not satisfied, we would like to hear from you.
The procedure which follows has been put in place to ensure that your concerns are dealt with promptly and fairly.
How to make a complaint:
Please contact us on: 01708 982 666
Alternatively, you can contact the Complaints Manager as follows:
By post:
The Compliance Department,
Clegg Gifford & Co Ltd,
7 Eastern Road,
Romford,
RN1 3NH
By email:
compliance@cginsurance.com
Please remember to include your name, the name of the policyholder as shown on the current policy schedule and the policy and/or claim numbers in all communications.
Verbal complaints
Should you telephone us to make a complaint; we will aim to resolve the complaint to your satisfaction within three Business Days (business days are Monday to Friday, excluding bank/public holidays). If we are unable to resolve the complaint within this time period, the matter will be passed to the Compliance Department, who will acknowledge it and undertake an independent review. Once the review has been completed and a decision has been made, we will issue details of this in the form of a final response letter. Please note that a final response letter will be issued within eight weeks of the date of your verbal complaint.
Written complaints
If you complain in writing, we will upon receipt; acknowledge the complaint within five Business Days and review the matter. Once the review has been completed and a decision has been made, we will issue details of this in the form of a final response letter. Please note that a final response letter will be issued within eight weeks of the date of your written complaint.
Final response letter
This will summarise the complaint, detail our findings and explain the decision we have made.
If we are unable to issue a final response letter within eight weeks of the date you made your verbal or written complaint, we will contact you to give reasons for the delay and indicate when we expect to issue it.
If you remain dissatisfied
If after eight weeks of making the complaint you have not received a final response, or are unhappy with the decision, you can ask the Financial Ombudsman Service to review the matter. They can be contacted using the details below:
Financial Ombudsman Service
Exchange Tower,
Harbour Exchange Square,
London,
E14 9SR
Telephone: 0300 123 9123
Email: complaint.info@financial-ombudsman.org.uk
Web: www.financial-ombudsman.org.uk
If you have purchased one of our products online, you may submit details of your complaint via the European Online Dispute (EOD) platform. The complaint will be forwarded to the Financial Ombudsman Service. The EOD platform’s website address is as follows:
(http://ec.europa.eu/odr).